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Copyright Information for Image and Multimedia Use

In using images and creating academic multimedia products, students and educators may use the "lawfully acquired copyrighted" works of others with proper credit and citations. They may perform and display their own educational multimedia projects in the course for which they were created. They may also retain them as examples of their academic work for later personal uses such as job and college interviews.
The rule of thumb for multimedia projects is to "be conservative." Use only small amounts of the works of others. Do not make any unnecessary copies--no more than two "use copies" and one additional back-up copy. If a group created the project, each major contributor may make his or her own copy but only for the purpose for which the project was originally created.

Crediting Sources
Include a note on the opening screen of a project stating that some materials in the presentation are included in accordance with the Multimedia Fair Use Guidelines and are restricted from further use.
Credit all sources of copyrighted information with full bibliographic citations, including author, title, publisher, and place and date of publication, URL, etc. This bibliographic information may be combined and shown in a separate section of the project, for instance, a works cited card or slide. If the copyright notice © and copyright ownership information is shown in the original source, students must show it in their credits.
If there is a possibility that the multimedia project will be used in another way, for example dissemination on the Web, take steps to obtain permissions for all copyrighted portions while the project is being developed rather than waiting until the project is completed.

Portions Used
There are very specific guidelines limiting the portions of copyrighted works students and teachers are allowed to use in a multimedia project. Portion use varies according to information format:

· Up to 10% or 1000 words, whichever is less of a copyrighted work
· Poems: The entire poem if less than 250 words - 250 words or less if using a longer poem
· No more than 5 poems (or excerpts) of different poets, from an anthology
· No more than 3 poems (or excerpts) by one poet

Music or Lyrics
· Up to 10% of a copyrighted musical composition, but no more than 30 seconds from an individual musical work
· Any alterations cannot change the basic melody or the fundamental character of the work

· A photograph or illustration may be used in its entirety
· No more than 5 images by an artist or photographer
· No more than 10% or no more than 15 images of a collective work

Motion Media
· Up to 10% of a copyrighted work or 3 minutes, whichever is less
· Numerical Data Sets
· Up to 10% or 2500 fields or cell entries, whichever is less, from a copyrighted database or data table

Internet (use in multimedia projects)
Care should be used in downloading material from Internet sites for use in multimedia presentations. Be aware that some copyrighted works have been posted to the Internet without authorization of the copyright holder.

Integrity of the copyrighted work
: alterations
Educators and students may make alterations in the portions of the copyrighted works used in an academic multimedia project only if the alterations support specific instructional objectives. All alterations must be noted.

Permission is required:
· For multimedia projects used for non-educational or commercial purposes
· For duplication or distribution of multimedia projects beyond limitations outlined above (posting on the Web, for example)
· When distributing the project over an electronic network.

Publishing on the Web
The Fair Use Guidelines do not extend to Web publishing. They end when the creator of the multimedia project loses control of the product's use, such as when others access it over the Internet. Students and educators may choose to search for images in databases that are within the public domain or they should take steps to obtain permission for all copyrighted portions of a Web product, unless it is very clearly noted that these materials are in the public domain and available for free use. Requests for permission should begin while the project is being developed.